NYCPHP Meetup

[John Greiner]

Legal Services NYC

Legal Support Unit Online Training Center

 

REQUEST FOR QUALIFICATIONS (RFQ)

 

Legal Services NYC provides much needed legal help on a full range of civil matters to tens of thousands of New Yorkers currently living in poverty – and who have nowhere else to turn.  For the past 40 years, our organization has maintained a singular, overriding mission:  to provide expert legal assistance that improves the lives and communities of low-income New Yorkers.  Today Legal Services NYC is the largest provider of free civil legal services to the poor in the nation, with 18 community-based offices and numerous outreach sites throughout all five boroughs.  Legal Services NYC’s Legal Support Unit (LSU) trains, mentors and supports attorneys and other advocates and also provides a comprehensive Continuing Legal Education program.  

 

The LSU is planning to develop and launch significantly enhanced and expanded version of their current web application in September 2008.  The current application was built following the FuseBox development methodology and using PHP 4, MySQL, and QuickTime technologies.   The development will improve the user and administrative interfaces, the modularity and extensibility of the application, and add new functionality to the center.   Existing data and accounts will be ported to the new application.

 

Vendor Profile/Services Required

 

We are looking for a design and development team that is entirely based in the New York metropolitan area, that has extensive website, e-commerce, multimedia, and database building experience to help the LSU develop the next version of its web application.   We expect to utilize open source database, scripting and development tools.  We anticipate a total of work requiring between 400 and 600 person hours including the discovery and QA phases.  The selected team would need to begin work by May 1st to meet the project deadlines.  

 

All parties who are:

a)      based in New York metropolitan area

b)      interested in receiving a Request for Proposals (RFP) detailing the full scope of work, including initial specifications and a tour of the existing system 

 

shall respond by February 22, 2008 by providing us with:

a)      relevant design and development qualifications 

b)      company information/biography 

c)      a signed and witnessed copy of the attached Confidentiality Agreement (Please copy the text of the Confidentiality Agreement at the end of this announcement on to your letterhead before returning an electronic version of the document to us.)

 

Please email responses to tech at lsny dot org.  Legal Services NYC in its sole discretion shall determine whether a party responding to this RFQ shall be eligible to receive the RFP. 

 

Project Time line

 

February 22-- Deadline for response to RFQ

February 25 – Email RFP to qualified teams

Week of February 25 – Web conference to tour the existing web application with potential RFP participants

March 14 – Deadline for receipt of RFP

April 4 – Award of contract

May – Discovery phase for specifications and design

June – Application programming phase 

July 15 – Completion of development and design work and beginning of LSU testing 

August 4 – Soft launch of site for LSU staff final QA process

August 25 – Go live with the new site

 



CONFIDENTIALITY AND NONDISCLOSURE AGREEMENT 
 

WHEREAS, Legal Services NYC agrees to furnish _____________________ certain confidential information relating to ideas, inventions or products for the purposes of determining an interest in developing, manufacturing, selling and/or joint venturing; 

WHEREAS, ___________________ agrees to review, examine, inspect or obtain such confidential information only for the purposes described above, and to otherwise hold such information confidential pursuant to the terms of this Agreement. 

BE IT KNOWN, that Legal Services NYC has or shall furnish to _____________________ certain confidential information and may further allow _____________________ the right to discuss or interview representatives of Legal Services NYC on the following conditions: 

1. _____________________ agrees to hold confidential or proprietary information or trade secrets ("confidential information") in trust and confidence and agrees that it shall be used only for the contemplated purposes, shall not be used for any other purpose, or disclosed to any third party. 

2. No copies will be made or retained of any written information or prototypes supplied without the permission of Legal Services NYC. 

3. At the conclusion of any discussions, or upon demand by Legal Services NYC, all confidential information, including prototypes, written notes, photographs, sketches, models, memoranda or notes taken shall be returned to Legal Services NYC. 

4. Confidential information shall not be disclosed to any employee, consultant or third party unless they agree to execute and be bound by the terms of this Agreement, and have been approved by Legal Services NYC. 

5. This Agreement and its validity, construction and effect shall be governed by the laws of the State of New York. 

AGREED AND ACCEPTED BY: 

Date:_______________ 

By:_____________________________ 

Title:____________________________ 

On behalf of:______________________

Witness:___________________________ 

 

By:______________________________

Title:__________________________ 

On behalf of: Legal Services NYC